How to Run a One-Woman HR Department for a Small Business
Today, women are in charge in the business world more than ever before. With so many responsibilities, women find themselves running departments, such as human resources, by themselves. Don’t underestimate these superwomen; they’re more than capable of handling an entire HR department with no help. There are some tips, however, to help you out as you run your one-woman human resource department.
Plan Your Work, Work Your Plan
Whatever you’re doing in your office, it’s crucial to have a plan. There’s no doubt that you have so many things happening on a normal day. From recruiting new employees to payroll and benefits, your time is packed. Well, you need to start by prioritizing your tasks. Each day needs to be scheduled according to what is most important. For example, getting payroll fixed is a higher priority than ensuring the employees have coffee. So when you’re planning, set aside some time for communication. You want to ensure you’re returning calls and checking emails enough during the day while still being able to focus on other tasks.
As you’re scheduling your day, be sure to let the other employees know of those specified communication times. If someone needs you, let him or her know to reach out during those designated timeframes. Try following the “ICE” method when prioritizing: Importance, Can it wait and Emergencies. Emergencies will pop up, so leave some slack time to handle those. Employees are relying on you, so a strong will to stick to your plan will ensure smooth operations.
Technology can really make your day easier. One of the biggest responsibilities HR managers have is recruitment, and technology can help streamline the process. It’s easier than ever to advertise job postings to potential candidates via social media or recruiting sites. You can also screen prospective employees with online skills and personality tests. Remember those hours of paperwork when you’d onboard a new hire? Technology allows paperwork to be a sped-up process with e-signatures. Electronic signing improves efficiency by reducing the data entry needed for documentation.
Technology is also beneficial in that it keeps important documents secure. Instead of file cabinets full of sensitive papers, you can safely store and keep track of all your documentation. By using the many services available, you’ll find you’re reducing human error too.
If you’re running a one-woman HR team, it’s crucial to ensure you’re staying up to date with current guidelines. The local, state and even federal laws change frequently, so you’ve got to stay updated to protect the business. For example, if your company is in construction, you want to ensure that the employees are all complying with OSHA guidelines.
During the interview process, remember what you can and cannot ask potential candidates. It’s illegal to ask someone about his or her race during the interview. That information will always be on the application. In order to follow compliance laws, always ensure you’re verifying the employment status of new hires with the I-9 process.
There are many rules and regulations, so it’s crucial to make sure you’re always compliant. In short, you’ve totally got this. Sure, the HR game may get stressful, but it’s no challenge for you. You can embrace technology, stay compliant and stick to your plans. You’re one of the most valuable assets to your company because they’ve got a champion one-woman HR team.
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